The Educational and Methodological Department of the Karaganda State Technical University (KSTU) was established based on the former Educational and Methodological Department. Over the years, the department was headed by well-known academic methodologists such as G.E. Ivanchenko (1953–1955), M.L. Rudakov (1955–1960), A.Yu. Melnichuk (1960–1963), S.G. Milev (1963–1964), R.K. Uaikanov (1964), Yu.I. Zakharov (1965–1989), A.Kh. Petrushevsky (1977–1983), K.I. Maksimova (1989–1990), G.I. Valshtein (1990–1996), and V.S. Portnov (1996–2017).
In 2002, the Educational and Methodological Department was reorganized into the Educational and Methodological Office, and in 2010, it was transformed into the Department for the Organization of the Educational Process (DOEP). The department team has successfully fulfilled its assigned tasks. It is worth noting the long and productive work of Deputy Head of the Office M.S. Lapan, specialist T.V. Shlapak, engineers G.N. Ryazanova, V.A. Makhova, I.N. Kuznetsova, T.U. Lopukhova, N.M. Nigmatullina, and E.V. Demova, who have proven themselves to be competent, proactive, and responsible employees.
The Department for the Organization of the Educational Process is designed to optimally organize the university’s educational activities aimed at meeting students’ needs in acquiring higher education and qualifications in their chosen field of professional activity.
The main goal of the DOEP is to ensure the training of specialists with higher education in accordance with the State Compulsory Educational Standards (GOSO), meeting the requirements of the labor market and the need for comprehensive personal development, while maintaining a high level of organizational and methodological work and effectively utilizing resources.
The main areas of activity of the DOEP include: analysis of processes occurring in the educational sphere and identification of development trends considering new scientific and technological achievements; development of curricula for specialties in accordance with the requirements of state standards and professional educational programs; participation in forming qualified teaching and academic staff; implementation of new educational technologies; informational support of the educational process; control over the provision of laboratories and departments with modern electronic media, audiovisual and technical teaching aids, software, information, and methodological resources, as well as automated educational systems; organization and management of students’ professional practice; organization of student scholarship support; collection, processing, and monitoring of statistical data for all forms of education.
The DOEP includes the Educational and Organizational Section, the Student Section, the Registrar’s Office, and the Employment and Professional Practice Sector.
The Educational and Organizational Department organizes the educational process for all forms and periods of study and develops ways to improve it. Its activities are aimed at coordinating the educational and methodological work of the university’s structural divisions and improving the quality of educational services. The section performs planning and organization of the educational process, develops regulatory documentation on educational and methodological work, and assists graduating departments. Together with the university departments, it develops modular educational programs in accordance with the criteria of the credit technology of education and the parameters of the Bologna Process.
The Student Section manages students’ personal files and maintains records of students who are orphans, left without parental care, from low-income families, and students with disabilities (groups I and II). It monitors the student body of all forms and terms of study, provides information to the Ministry of Science and Higher Education of the Republic of Kazakhstan and other organizations, prepares reports on student movements, and issues official documents to expelled or transferred students.
The Registrar’s Office performs one of the main functions of education — monitoring the students’, master’s, and doctoral students’ academic achievements. Monitoring learning outcomes allows the timely introduction of innovative educational technologies into the learning process.
To prepare specialists for the innovative economy, programs are being actively implemented that allow students to receive education using both traditional and innovative learning methods, fostering a competency-based approach.
The Employment and Professional Practice Sector assists graduating departments in organizing professional internships, signing agreements with enterprises for internships and employment, monitors compliance with internship schedules, and oversees graduates’ employment.
Over the years of its existence, our university and the Department for the Organization of the Educational Process have made a significant contribution to the development of science, education, and culture, as well as to the formation of the industrial and intellectual potential of the Central Region and Kazakhstan as a whole. The innovative transformations taking place at KTU (formerly KSTU) make it possible to meet the demands of society and time and occupy leading positions in international university rankings.
In February 2017, the DOEP was reorganized into the Department of Academic Affairs (DAA), which included the Educational Process Management Office (EPMO), the Student Department, and the Monitoring Service.
In October 2024, the Educational Process Management Office (EPMO) was renamed the Educational and Methodological Department (EMD) in connection with the university’s reorganization.
In October 2025, following the approval of the new organizational structure of the university, the EMD and the Post-education Office (PO) were renamed into the Department of Academic Affairs. The Department of Academic Affairs also includes the Student Service Center, the Career and Employment Center, and the Center for Professional Development.
The PO maintains documentation reflecting the content and organization of educational, research, and educational processes in the preparation of master’s, PhD, and profile doctoral students.
The main goal of the PO is to ensure the training of master’s, PhD, and profile doctoral students in accordance with state compulsory standards that meet labor market requirements and the need for comprehensive personal development, maintaining a high level of organizational, methodological, research, and educational activities while effectively using the resources of the NJSC “Abylkas Saginov Karaganda Technical University” and its Corporate University enterprises.
The PO achieves its goal through the following functions:
– implementation of the Mission, Policy, and Objectives of NJSC “Abylkas Saginov Karaganda Technical University” in the field of quality;
– fulfillment of the requirements of the Quality Management and Accreditation Center;
– implementation of the life cycle stages of educational and research services;
– organizational and managerial activities;
– monitoring, analysis, evaluation, and continuous improvement of educational services and processes of the departments involved in training master’s, PhD, and profile doctoral students.
It performs the following tasks:
– introduction of educational and scientific innovations in the preparation of master’s, PhD, and profile doctoral students;
– control over the conduct of classes and practical training of master’s and doctoral students;
– implementation of decisions of the Academic Council and recommendations of the STC and AC;
– coordination of departments and units in organizational, technical, methodological, and informational support of educational and research processes;
– participation in the development of methodological guidelines in the main areas of postgraduate training;
– risk management within its area of activity, including:
- identification, documentation, evaluation, and monitoring of risks based on changes in macro-environmental factors;
- development of the Register and Map of Risks and Controls of the PO, including proposals for control procedures and the development of action plans for responding to risks in order to minimize them, with a clear indication of the main stages of their implementation and responsible persons, based on the assessment of the effectiveness of current risk mitigation measures or in cases where such measures are absent;
- submission of reports on identified and realized risks, including the necessary accompanying information;
PO employees have the right to:
– request the necessary information from all departments of NJSC “Abylkas Saginov Karaganda Technical University” within their competence to solve the tasks of the PO;
– use the services of the departments of NJSC “Abylkas Saginov Karaganda Technical University”;
– submit proposals to the Chairman of the Board – Rector of NJSC “Abylkas Saginov Karaganda Technical University” regarding the encouragement of PO employees, and promptly inform about violations of internal regulations by employees of NJSC “Abylkas Saginov Karaganda Technical University”;
– by order of the Chairman of the Board – Rector of NJSC “Abylkas Saginov Karaganda Technical University”, represent the interests of the educational institution in government bodies, commercial organizations, and public associations on issues related to educational activities.
The Head of the PO:
– carries out strategic and current planning and control of all types of educational, research, and educational processes conducted by graduating departments;
– prepares reporting documentation and current operational information for the Ministry of Science and Higher Education of the Republic of Kazakhstan;
– ensures the quality of processes and educational services in accordance with the documents of the Quality Management System (QMS);
– monitors compliance with qualification requirements for educational activities under master’s and doctoral programs;
– organizes the planning of the educational process in accordance with the Academic Policy Regulations of NJSC “Abylkas Saginov Karaganda Technical University”;
– organizes the development of working and individual study plans for students by heads of graduating departments and monitors their implementation;
– organizes control over attendance of classroom sessions and examinations;
– prepares reports and conducts correspondence related to educational-organizational and methodological work within the scope of functional responsibilities;
– monitors the organization of scientific internships;
– forms documentation for master’s students recommended for transfer to vacant positions under the state educational order;
– monitors the preparation of documents for the opening of new master’s and doctoral educational programs;
– oversees the issuance of diplomas to graduates of master’s and doctoral programs;
– monitors the formation and implementation of individual study plans by fields of study;
– participates in commissions for evaluating the performance of departments involved in the training of masters, Doctors of Philosophy (PhD), and Doctors of Profile.
PO employees, represented by its Head, bear personal responsibility for:
– untimely and poor-quality performance of functions and tasks related to the organization of educational and research activities as provided by this Regulation;
– untimely and poor-quality submission of information to the Rector and Vice-Rectors;
– violation of ethical standards in relations with master’s and doctoral students;
– violation of occupational safety, health and safety regulations, commercial and official secrecy;
– non-compliance with internal regulations and other internal normative documents of NJSC “Abylkas Saginov Karaganda Technical University”.